Administration Assistant

Location – Southampton – Salary £23k

An exciting opportunity has arisen for an Administration Assistant to join our client in their office based in Southampton. The role purpose is to assist paralegals with administrative tasks including the filing and acknowledgment of emails enabling the paralegals to spend time on more complex paralegal work.

This is a great opportunity for someone with at least 6 to 12 months administrative experience of working in a busy office. Working hours are Monday to Friday 9.00am to 5.00pm with a one hour lunchbreak.

Key Responsibilities:

·Providing administration support including preparing specification amendments (electronically in Microsoft Word or manual amendments from paper copies), generating standard letters and invoices.

·Audio typing of client letters and specifications.

·Creating, running and amending standard and ad hoc reports in excel.

·Uploading documents to in-house and client specific systems.

·Under supervision, helping with daily and weekly reminders, allocating them to the correct Patent Attorneys or Paralegals.

·Completing set tasks, remembering to amend according to client peculiarities and the specifics of the matter when necessary.

·Assisting paralegals to meet urgent internal and legal deadlines.

·Filing & scanning of documents.

Person Specification:

·Experience of working in a role where high levels of concentration and meticulous attention to detail are critical.

·Ability to work in a methodical manner and adopt a logical approach to individual tasks.

·Ability to move to different stages in the process to complete each task assigned.

·Experience of working to and meeting tight deadlines in an administrative environment.

· Ability to prioritise and manage fluctuating workloads, demands and deadlines.

·Willing and eager to learn with the ability to complete tasks as instructed.

·Excellent written and verbal communication skills.

·Ability to develop strong working relationships with colleagues and clients.

·Ability to work independently and complete routine tasks without supervision.

Sector: Commercial
Hours: Full Time
Contract: Permanent

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