Legal Secretary/Personal Assistant

Location – Southampton – Salary £20k – £25k

We are seeking a capable and diligent Legal Secretary/Personal Assistant to support one of our clients esteemed Partners in their Southampton office. This pivotal role involves providing comprehensive assistance to the Partner, handling confidential information with utmost discretion, and ensuring smooth communication with clients, courts, barristers, and other stakeholders. This is full time role and the working hours are Monday to Friday 9.00am to 5.00pm.

Responsibilities:

  • Manage confidential and sensitive information with integrity and discretion, maintaining strict security protocols.
  • Proficient in audio typing, transcribing dictations accurately and efficiently.
  • Prepare client care letters and terms of business, ensuring compliance with SRA codes and CQS standards.
  • Undertake legal administrative tasks autonomously, demonstrating initiative and attention to detail.
  • Familiarity with conveyancing terminology, Land Registry Portal, SDLT online, and other legal tools.
  • Preferable experience in litigation support.
  • Coordinate file closure and archiving procedures.
  • Handle incoming post promptly, ensuring proper documentation and action as required.
  • Maintain the Partner’s diary efficiently, arranging meetings and appointments.
  • Ensure cleanliness and organization of the working environment, including timely filing and storage of documents.
  • Assist with general administrative tasks such as photocopying, filing, and shredding.
  • Adhere to Health & Safety procedures and office protocols diligently.
  • Provide polite and courteous assistance to clients, colleagues, and visitors.

The ideal candidate for this role will possess the following qualities:

  • Proficient in audio typing, with experience in a legal setting preferred.
  • Prior experience in a law firm or legal environment is advantageous.
  • Demonstrates a willingness to learn and develop skills.
  • Strong computer skills and meticulous attention to detail.
  • Excellent communication skills, particularly in telephone interactions with clients.
  • Presents a professional demeanour and maintains appropriate attire.
  • Full-time availability.

If you meet these qualifications and keen to hear more please apply today!

Sector: Commercial
Hours: Full Time
Contract: Permanent

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