Orchard Recruiting are delighted to be supporting one of our clients recruit for an Office Administrator for their offices based in Eastleigh, you will be reporting into the Brand Director daily. Working hours are Monday to Friday 9am to 5.00pm.
Responsible for the general administration of the office and assistant to the Customer Service Manager, to include:
Purchasing and liaison with suppliers daily.
Shipping and packing of the goods.
Liaising with the manufacturers, suppliers, and head office suppliers.
Scheduling of service visits, processing of maintenance contracts, service visits, call outs and contract renewals.
Managing the office diary.
Booking in customer returns.
Booking of hotels, hire cars and flights etc.
Setting up new credit and supplier accounts.
Reconciling of supplier invoices, payments from customers and forwarding to head office and banking.
Typing up quotes from costing sheets produced by the customer service manager.
Processing staff expenses and technician worksheets, petty cash receipts and foreign cash requests.
Processing staff expenses and the technician worksheets, petty cash receipts and foreign cash requests.
Maintaining the customer and purchase order books onto Excel.
Stock control, stock counts, monthly valuation, and month end reporting.
Dealing with simple spare parts orders from customers.
Filing and document control.
Arrange of disposal of waste electronics & electrical equipment and recyclables.
Liaising with Head Office regarding overdue accounts, chase for invoices, put accounts on stop when required.
Dealing with any facility management issues.
Maintaining stock levels including- warehouse stock, consumables, packaging, stationery, and cleaning supplies.
Supporting with answering of incoming telephone calls and meeting and greeting of visitors to reception area.
Covering for the Projects and Sales Administrator during leave.
You will need:
At least 12 months office/administration experience of working within a busy office environment.
Ability to multitask and work to tight deadlines.
Good time management skills.
Ability to consult with people at all levels.
Working knowledge of Word and Excel would be beneficial.
Good collaborator but with the ability to work alone.
This would suit someone that has purchasing and project background.