Office Manager/PA

Location – New Milton – Salary £28k plus

We are delighted to be supporting one of our clients in New Milton, to work exclusively with them to find an Office Manager / PA.

Working for this small but successful team, you will take the lead in all office activities, supporting the Directors and existing staff.

Duties to include –

  • Phone answering and recording calls, passing on information as required.
  • Email Management – Keep track of inboxes, manage mail.
  • Flagging up priority emails to ensure action is taken and deadlines are met.
  • Diary Management – managing diaries of Directors.
  • Setting reminders for the Directors for important tasks, whether that is calling, texting or prompts in a shared calendar.
  • Updating existing platforms, logging where staff are working, where they need to be and recording works, they have been doing.
  • Staying one step ahead with planning, helping to keep plans on track – making sure materials are ordered for jobs, that jobs are programmed with the customers.
  • Assist and support Directors with tendering process, to include printing of relevant paperwork, sourcing information, managing spreadsheets etc.
  • Assist Directors with the running of current projects, to include updating cost monitoring schedules.
  • Monitoring and updating the draft invoice document, this is the controlling process for all invoices, to produce invoices within QuickBooks Accounting software – under guidance.
  • Filing information and updating digital records, sorting out digital file structure.
  • Check and organise stock levels of stationary, printer ink and other office items.
  • Assist with Web site updates.
  • Supporting the Directors and produce suggestions to help the business.

The ideal candidate will be –

  • Competent in the use of Microsoft Word and Microsoft Excel.
  • Competent typing skills.
  • QuickBooks knowledge beneficial.

Access to a car is essential due to the office location.

Salary – £28,000 +
Hours – 08:30 – 17:00

Our client is happy to consider school/different hours for the right candidate.

Free parking.

Sector: Commercial
Hours: Full Time
Contract: Permanent

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