We are pleased to be working with our client in their search for a Patent Paralegal Secretarial Assistant based in their offices in Southampton. Working hours are 3 days in the office, 2 days from home, but an open discussion can be had around this.
- Reviewing incoming post and faxes to determine priority and identify paralegal work.
- Give paralegal support including audio typing, copy typing, generating standard letters, and creating invoices for charging clients.
- Deal with incoming paralegal work without supervision in the appropriate way.
- Keep reminders for each case of the Patent Attorney and ensure that these are kept up to date.
- Help to keep Patent Attorneys diary, booking appointments and knowing their whereabouts.
- When Patent Attorney is out of the office, taking messages, checking their e-mails, and making sure that anything requiring urgent attention is dealt with by another Patent Attorney.
- Delegating work to Paralegal Assistants and giving them ad hoc training.
- Having responsibility for case files.
- Meeting urgent legal deadlines.
- At least 2 years Patent Paralegal/Secretarial experience of working in a busy environment
- Experience of working in a role where high levels of concentration and meticulous attention to detail are critical.
- Ability to work in a methodical manner and adopt a logical approach to individual tasks.
- Ability to move to different stages in the process to complete each task assigned.
- Ability to prioritise and manage fluctuating workloads, demands and deadlines.
- Ability to learn the preferences / requirements of multiple Paralegals / Patent Attorneys and clients and adapting approach to meet their needs.
- Excellent written and verbal communication skills.
- Ability to develop strong working relationships with colleagues and clients.
- Ability to work independently and complete routine tasks without supervision.
- Willing and eager to learn.
This job description describes the principal purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule and it is not part of the contract of employment.